1) What is e-Return?

Sending monthly EPF returns in electronic files rather than sending it in paper form.

2) What is the legal provision for the system?

According to the EPF (amendment) Act No. 2 of 2012 and regulations gazetted in May 2013, all employers who have more than 50 employees are required to submit their employees’ EPF contributions and member details on Monthly Basis via e-Return System (E-mail, Websites).

The employers who are not under the above category are also well come to the system.

3) What do I have to send?

Two ASCII Text files prepared according to the given format.

4) What are the file formats?

Payment detail file (should be named as EVEMP.TXT)

Contribution detail file (should be named as EVEMC.TXT)

5) How to prepare files?

i. Using any software like Excel

ii. Configuring payroll software to output the above mentioned file

6) How to send the files?

i. By Commercial Banks web sites

ii. By e-mail (epfc3@cbsl.lk)

7) How to do the payment?

i. Directly from your bank account

ii. By Direct Debit

iii. By cheques/Money Orders – by post or over counter with a form “C1-e-Return”

iv. By cash – at specified bank branches with a form “C1- e-Return”

8) How can I pay directly from my bank account?

Upload the text files through Bank’s web sites. The Bank will transfer the funds from employers’ bank account to collection accounts.

9) How to start sending e-Returns?

i. Contact EPF department and check whether your employees have been registered under National Identity Card (NIC) numbers. If yes, get the Re- Registered data base from the EPF Department. If not complete, RR6 form and forward employees details for Re- Registration under NIC number.

ii. Prepare the text files by using the employees’ details of RR data base given by the EPF department.

iii. Check the created text files from the EPF department before commence the operation for accuracy.

iv. Get register by using the attached registration form

v. Submit your files (no form required to be submitted thereafter)

10) What do I receive as a proof for my submission of
      EPF e-Returns?

Every submission is acknowledged by post or through e-mail whether it successful or not. The acknowledgement contains a summary of the return. If the data set is correct and passes the validations, it goes for posting member accounts. For your payment you will receive a receipt as usual. Printed schedule of contributions will be sent to the employers every six months.

11) When to submit e-Returns?

As usual, the last date of the payment of a particular month is the last working date of the subsequent month. The returns are supposed to be received on or before the last date of payment. Any late returns will be directed to an off-line process and may not get the full benefits of this system.

12) What are the advantages?

To Employers

i. No form filling

ii. Save time and resources

iii. Eliminate the difficulties in payments

iv. Less error as no form filling and no data entry

v. Avoid the critical account amendments as errors can be detected without delay

vi. Regular updated payments build up the employee trust and motivation

vii. Less problems arise for employers at the member claims

To Members

i. Update member accounts quickly and accurately

ii. No delays in refund benefits claims

To the Fund

i. Save data entry cost and time

ii. No handling of papers

iii. Accelerate the member account posting, name capturing and benefit payments

Members / Employees

When leaving service on reaching age of retirement.

  • 1) Males - 55 years
  • 2) Females - 50 years

When leaving service on grounds of marriage in the following context
(For female Employees)

  • 1) If married within 3 months of leaving service
  • 2) Have left service within 5 years of marriage
A certified photocopy of the Marriage Certificate certified by the Registrar who registered the marriage or a marriage certificate issued by the Additional District Registrar should be submitted along with the above forms.

When migrating to another country on a permanent Visa

  • 1) The permanent Visa and a photocopy
  • 2) The Original of the passport and a photocopy along with the above forms should be submitted to the Head Office of the Labour Department

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